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Town Council - Council Minutes
Minutes of the December meeting of this Council held at the Council Chamber Broad Street on Monday 18 December 2006 at 8pm..
Present were Clls Evans (in the chair), Caswell, Derges, Fisher, Jermy, Jervis, Palin, R Went, S Went, Woods, Wolfenden and Woods.
Also present were Cll Rose(SCC), PC Skuse, the Press and 1 member of the public.
1. Apologies
Apologies were received from Clls Curtis, Revell and Rose(SCC).
2. Interests
Cll Fisher and Palin in relation to the BACT grant application.
3. Minutes of the last meeting
The minutes of the meeting held on 20th November 2006 were approved and duly signed.
4. Matters arising
Cll R Went confirmed that the white lining had not been renewed at the
junction of Bardolph Rd with St Johns Rd.
Mr I Gregory of WDC had said that proposals were being considered for
Cross Street. Cll Evans said that he would try to get details.
it was confirmed that the vegetation had been cut back in Trinity St.
5. Correspondence
Waveney Local Strategic Partnership Adults and Healthier Communities Group
inviting Council to send a representative to join group. Decided to leave on table.
Rural Community Projects report. Copy distributed to members.
Optua requesting donation. Declined.
Suffolk Preservation Society winter newsletter.
WDC advising refreshed strategic direction and performance indicators.
WDC with copy of first addition of Involve.
WDC paper distributed at Community Engagement meeting on 13 December.
Local Crime Community Sentence Project to inform about use of community
sentences in the sentencing process. It was noted that Council made use of community
sentence labour.
WDC street trading suggested policy revisions.
Bungay Black Dog Running Club advising of Great East Run scheduled for 18
February 2007.
WDC future land use and planning policy documents. Copies of the Bungay section
of the land use document was distributed to those members who were present and it
was agreed that both documents would be discussed by all members at the committee
meetings which would be held on Tuesday 2 January 2007.
6.To receive a report from the planning committee, to consider plans received
and receive planning decisions from WDC
The Planning Committee met on 4 December 2006. Prsent were Clls Evans, Caswell,
Curtis, Derges, Fisher, Palin and Wolfenden. Apologies were received from
Cll Warnes. The following plans were considered:-
DC/06/1244/FUL, Mrs C Sampson, rear extension to allow formation of a residential
annexe, 23 Beccles Rd. Approval recommended subject to the planning authority
establishing that the proposed extension would not have an adverse impact on
adjacent properties.
DC06/1245/LBC, Rosedale Funeral Home, provision of a wall mounted projecting
clock, 16 Upper Olland St. Approval recommended.
The following plans were considered :-
DC/06/1292/FUL, J W Munnings, construction of 2 semi detached 2 storey dwellings,
plots 5 & 6 land adjoining Watch House, Beccles Rd. Approval recommended.
DC/06/1247/FUL, S H Piotrowski, construction of single storey, front/side extension,
96 Beccles Rd. Approval recommended.
The following planning decisions were received from WDC:-
Wl 03 77/6/7, Mr R Long, removal of lean to roof and conversion of garages/
store/meeting room to dwelling, rear of Castles Restaurant, 35 Earsham Street.
Approved.
W4592/19/20, James Hartcup, planning and listed building consent to redevelop
existing store and renovate fabric to create a restaurant, 5 Earsham St. Approved.
W19061/1, Mr S Jordan, construction of single storey dwelling and alteration to
vehicular cross over, land adjacent to 20 Tower mill Rd. Approved.
W8379/5, Mr N Wright, erection of replacement attached garage, 18 Dukes Rd.
Approved.
7. To receive a report from the Finance & General Purposes Committee
The meeting were held on 4 December 2006. Present were Clls Evans, Groom, Jermy, R Went, S Went and S Woods. Apologies were received from Cll Revell.
Funding applications from BACT and Bungay Sea Scouts were deferred to this meeting.
re l
7.
BACT were seeking funding for new office seats and the Scouts for improvements to their building at the Staithe.
Cll Fisher and Palin withdrew for discussion of the BACT application.
BACT had been offered some nearly new office chairs that the Council had but these were deemed not to be suitable. A grant of £350 was therefore agreed. A grant of £1000 for the Sea Scouts was proposed and agreed.
A budget and precept for 2007/2008 was considered. See agenda 11.
Members were given a financial update on the Riverside project. After making provision a current balance of £16K arose.
Following a meeting with Suffolk County Council about completion of the St Mary's Street Enhancement Scheme in accordance with the original plans it was agreed to allocate up to £5500 from the Riverside project for this purpose subject to SCC providing a firm and acceptable timetable for completing the work. The Council would consider further the question of funding new bollards for Earsham Street.
A draft agency agreement had been put to the Allotment Association who wanted a shorter notice period than the current agreements allowed for those who were in breach of the terms of the agreement. It was agreed that this be incorporated in a new allotment agreement which all new tenants would be required to sign. Existing tenants would be invited to set aside their existing agreements but would not be compelled to do so. The new agreement would follow the existing agreement in providing that the allotment plots be well maintained but without seeking to micro-manage them.
The following payments were approved and cheques duly signed:-
Waveney District Council, dog litter bins, £406.79; Mr ANewberry, litter pick and Riverside, £81.60; P J Lee Hire & Sales Ltd, equipment purchase for war memorial cleaning, £15.28; Mr F Morrow, labour and materials, fabrication and installation of letter box at Riverside, £60.00.
8. To receive a report from the Traffic Committee
The Committee met on the 4 December 2006. Present were Cll Evans, Groom, Caswell, Fisher, Jermy, Jervis, Palin, R Went and Woods. Apologies were received from Clls Curtis and Warnes.
Suffolk County Council's proposed enhancement of signing for the HGV lorry ban were approved subject to amendment to the existing green sign to the east of the bypass roundabout at the end of Broads St to show that through HGVs were not permitted to take the town centre route. When the new signs were in place the ban should be rigorously enforced.
9. Riverside Centre Report
The Clerk reported on receipt of a critical letter from BACT. It was agreed that the points they raised be addressed as far as possible in the meantime but the letter would be considered at the January meeting of the Finance & General Purposes Committee. Cll Evans suggested that a committee be formed to oversee the management of the Riverside. This was agreed.
10. Police Report
Pc Skuse said that 23 crimes had been reported since the last meeting. These included
1 burglary of a building and a number of motor vehicle crimes. The detection rate was
46.3% and the reported figures represented a 8% reduction in crime.
Cll Fisher raised the question of builder's vehicles parking in St Johns Rd opposite the
surgery.
In response to a question from Cll R Went, PC Skuse reported that appropriate action
continued to be taken in relation to the problems in Kings Rd and these were working.
The situation had improved markedly.
9. St Mary's Street/Market Place improvement scheme
The Clerk reported that he had been advised that funding problems had arisen in
relation to the proposed new bus shelter. He also understood that for the same reason
the proposed bollards would not be installed and completion of the resurfacing work
would be delayed to the new financial year.
It was agreed that the position was most unsatisfactory because the Council had every
reason to believe that the scheme would be completed in accordance with the agreed
plans and timetable.
It was agreed to take these matters up with WDC and SCC.
11. Budget and Precept.
The written report considered by the Finance & General Purposes Committee was distributed to all members. The recommendation of the Committee to precept for £23500 for the 2007/2008 year was agreed.
12. Council Representatives
Cll Jervis reported that the Tourism Committee had secured £500 of funding towards the £600 required for the Bigod Way reprint. The next meeting would be held on 10 January 2007.
Cll Palin reported on a further Meeting with Mr I Gregory on 18 December. These regular meetings were proving successful in resolving street cleansing and related problems and he thanked Mr Gregory for the part he had played in this.
13. County Councillors Report
Cll Rose apologies were noted.
14. District Councillors Report
Cll Woods spoke of the importance of the planning consultation documents.
WDC had been carrying out renovation work on the old mortuary chapel. The present status of the work was uncertain.
15. Cheques for payment
The following payments were approved and cheques signed:-
Waveney DC, balance of rural project officer funding, £1048.84; Waveney District Council, waste collection, Riverside, £65.38; EAC Document Solutions Ltd, photo¬copy service charge, £56.75; Mr A Newberry, litterpick and Riverside, £81.60; Lubbock Fine, 2006 audit fee, £646.25.
16. Other business
Cll Palin asked members to check grit bins and report empty ones to the Clerk.
Cll Jermy said that signage at the golf club road should make clear that public parking
was available at the Common car park. This would avoid cars parking on the
approach road.
Cll Jermy said that WDC should be asked to carry out a planning feasibility study in
relation to the former Co-op store site in St Mary's Street. This was agreed.
The meeting closed at 9.45pm.
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