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Town Council - Council Minutes
Minutes of the February meeting of this Council held at the Council Chamber Broad Street on Monday 20th February 2006 at 8pm.
Present were CIls Caswell(in the chair), Derges, Evans, Fisher, Groom, Jermy, Jervis, Palin, Warnes, R Went, S Went and Woods
Also present was Cll Rose (SCC), Sgt Goodfellow, the Press and 2 members of the public.
1. Apologies
Apologies were received from Clls Curtis, Revell and Wolfenden
2. Minutes of the last meeting
The minutes of the meeting held on 16th January 2006 were approved and duly signed.
3. Matters arising
Cll Palin reported that 5 dog bins were in position and the Common one would be put in place shortly.
page 1268; the Clerk reported that the CCTV was working at the Riverside Centre as images were being recorded on the hard disc.
4. Correspondence
The following correspondence was reported:-
Suffolk County Council(SCC) reporting temporary closure of B1062 Flixton Rd
between 8 March and 17 March for resurfacing works.
Waveney District Council(WDC) advising Area Forum at Community Centre on 8
March at 7.30pm.
Brains of Bungay Quiz. The Council team will meet Black Black Dog RC A on 3
March.
SCC confirming that a way forward had been agreed with various parties in relation to
provision of day service facilities for Bungay patients at All Hallows Hospital.
Waveney Community Forum about matters relating to proposed tree replanting and
replacement of cobblestones in Earsham Street.
Waveney Community Forum about availability of Community Service labour for
work in Bungay. Graffiti removal and work in connection with Bungay in Bloom was
suggested.
Waveney Community Forum proposing Town Council support for a brown tourist
sign for Bungay at the Broad St entrance to the town. This was agreed and SCC to be
advised.
SCC enquiring about local venues for forum events relating to the Public Transport
Area Reviews. Community Centre to be suggested.
Waveney Women's Aid thanking Council for donation.
Society of Local Council Clerks advising of re-launch of Suffolk Branch.
SCC Minerals Core Strategy Issues & Options Consultation Report.
WDC street naming, 60A Beccles Rd.
Waveney Crime & Disorder Reduction Partnership re Trickster Event at various
locations including the Public Hall at Beccles on 9 March 2.30pm.
WDC Local Development Framework Core Strategy and Statement of Community
Involvement. Both to be considered by the Financial & General Purposes Committee.
S
outh Norfolk District Council with information about their Local Development
Framework.
5. To consider plans received, a report from the Planning Committee and
notice of planning decisions from Waveney District Council
The following plans were considered:-
W6746/4, Peter Edwards, erection of a garden shed, 9 Rose Lane, Bungay. Approval
recommended. Members were surprised that planning consent was necessary. This to
be checked with WDC.
W14240/9, Mr & Mrs P Scott, conversion of redundant outbuilding to granny annex
and studio/office, Lowlands Barn, Flixton Rd. Approval recommended.
It was reported that the Planning Committee met on 6th March.
Present were Clls
Caswell, Evans, Derges, Fisher, Palin and Wolfenden.
Plan W19620 for Mrs D Wilkinson, single storey extensions, conservatory,
replacement roof to garage and alterations, 2 Fairfield Rd was recommended for
approval.
W19573, Mrs M Barrell. outline to construct a bungalow with internal garage and
conservatory, land to the rear of 36a Wingfield Street, was reconsidered because of
technical problems with the original application. The original decision to refuse on
access grounds was confirmed.
There were no decisions to report from the District Council.
6. To receive a report from the Finance & General Purposes Committee and
deal with matters arising
This Committee met on the 6th of February.
Present were Clls Caswell, Evans, Jermy, R Went and Woods.
Apologies were received from Cll Groom.
It was agreed to make a donation of £2000 to the Beccles, Bungay & Haleswoth CAB subject to a service continuing to be provided in Bungay.
It was recommended that the SCC Locality Budget could be expended on upgrading
the street lighting in Boyscott Lane.
The ODPM document on the Standards of Conduct in English Local Government
was considered and generally approved subject to charges of disrepute continuing to
apply to councillors conduct broadly rather than only relating to their actions as
councillors.
A report from the auditor was received in relation to the accounts for the year to 31
March 2005 and noted for action as necessary. It was noted that
the Council had considered the question of level of fidelity guarantee and considered
it adequate in view of the control systems in place.
It was agreed to hold a Civic Evening on 21 April and to present cups etc for the
Civic Award, Bezant Cup and Trevor Collyer Cup on this evening. Closing date for
these competitions would be 31 March. The Council would meet the ticket costs of
invited civic and other guests.
The following cheques were approved for payment and cheques duly signed:- A
Newberry, litterpicking and work at the Riverside, £131.04; New Vision Group Ltd,
part payment for tourist kiosk, £4285.81; Holy Trinity PCC, quiz entry, £ 8.00.
7. To receive a report on local policing matters
Sgt Goodfellow said that 46 crimes had been reported since the last meeting. 16 of
these had been detected and a further 13 were pending.
In the crime year commencing
1 April 2005 the detection rate was 46.6.%. Most crimes in the last month related to
criminal damage including graffiti for which a person had been arrested.
The CPS has
considered whether illegal hunting had taken place at the Boxing Day Meet and had
decided not.
In response to a question from Cll Evans, Sgt Goodfellow said that enquires were
ongoing about vehicle damage to Abbots Estate Agents Office.
Cll Groom reported mopeds using the King's Rd playground. Sgt Goodfellow agreed
to follow up on this.
8. To receive information on matters relating to the proposed new primary
Care Trusts for Norfolk & Suffolk
Papers had been made available to members before the meeting and Jane Held a non executive director of the Waveney Primary Care Trust reported on the proposed re¬organisation of Norfolk & Suffolk PCTs and spoke in favour of the proposed Great Yarmouth & Waveney PCT and against the proposed Suffolk PCT. The Council supported the proposals for the Great Yarmouth & Waveney PCT and it was agreed that the Strategic Health Authority be advised accordingly.
9. Council Representatives
Cll Warnes reported on a Youth Association fund raising event and open day on 8th
April.
Cll Jervis reported that the Tourism Committee were planning a reprint of the Bigod
Way guide at an anticipated cost of £600.00. The Council would be asked for a
donation.
Cll Derges spoke of the planned merger of the local CABs with Waveney. She
thought that service in Bungay would continue but that there would be changes in
how it was delivered.
Clls Groom, Palin and R Went reported on their monthly meeting with Iain Gregory
of WDC. The next meeting was scheduled for 27 March.
Cll Evans reported that the Bungay Society had provided a £1000 donation towards
the trees in Earsham Street. He also noted that future lottery bids for this region would
be dealt with in Birmingham rather than in Cambridge as previously.
10. County Councillor's Report
Cll Rose reported that he had not supported the party line in relation to access to All
Hallows Day Care for Bungay patients and he was pleased that matters had been
resolved for the time being. It would be necessary to ensure that future public funding
continued to support this service.
He noted that the Council had confirmed use of the locality budget for the lighting
improvements in Boyscott Lane.
He said that he had to go into hospital on the 26 February and was likely to be out of
action for 8 weeks.
11. District Councillors Reports
Cll Groom said that it had been agreed that a dog bin would be placed in Mountbatten
Rd and that the street cleansing steering group arrangements with WDC were working
well.
Cll Woods reported that WDC were to hold Planning Workshops on the 13 and 23 of
March at 5.45pm at the Town Hall.
12. Cheques for payment
The following payments were approved and cheques duly signed:-
Essex & Suffolk Water, allotment water rates, £40.52; British Telecommunications, phone charges, £124.56; Inland Revenue, PAYE and NIC, £962.65; Waveney District Council, rural project officer contribution(half), £2500; C M Stanforth, bus shelter cleaning, £75.20; Waveney District Council, dog bin purchase, £1157.04.
13. Other business of an important nature
Cll Evans reported that WDC had removed tourist and other information which had
not originated from them from the Local Office. It was agreed to write to WDC
protesting about this and asking for assurances that WDC services would continue to
be provided locally.
Cll Jermy noted that WDC were considering proposals to change the voting structure
for WDC. All councillors would be up for re-election every 4 years on the same date
rather than the phased one third re-elections as at present. Cll Woods confirmed this
and said that he supported the proposal.
Cll Woods also reported that all 3 party leaders at Waveney supported the Great
Yarmouth & Waveney PCT proposals.
Cll R Went reported that the Bungay in Bloom AGM would take place on 28
February.
Cll Caswell said that the Clerk had suggested investigating whether it would be
possible to organise suitable summer school activities based on the Riverside Centre.
It was acknowledged that due consideration would have to be given to other regular
users and safety issues would have to be addressed. It was agreed to investigate this
proposal further.
The Clerk had also suggested that further consideration be given to providing IT
facilities at the Centre, possibly concentrating on graphic work rather than other IT
uses which were catered for elsewhere locally. It was agreed that further consideration
be given to this.
14. To review the Clerk's salary and allowances
The Clerk withdrew and in his absence the following was agreed in relation to his
salary and related matters:-
Salary to be adjusted with effect from 1 April 2006 to accord with the appropriate
proportion of point 27 on the nationally agreed scale with an adjustment to the current
year's pay being made to reflect the increase on this scale effective from 1 April 2005
but not yet paid.
Pension contribution would continue at 5% of salary. Consideration to be given to the
Clerk joining the national scheme for local government officers. Office expenses
would increase in line with inflation to £605 wef 1 April 2006.
Future salary reviews would be effective from 1 April to fit in with the national
arrangements rather than 1 January as currently.
A salary enhancement of £1000pa (wef 1 April 2005) was agreed for work relating to
the Riverside Centre. In future the Clerk would report monthly to the Council on
matters relating to the Centre.
The booking telephone number for the Centre was to be
publicised and included on the web site.
The meeting closed at 9.40pm.
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