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Bungay Town Council - Council Minutes

Minutes of the March meeting of this Council held at the Council Chamber Broad Street on Monday 20th March 2006 at 8pm.

Present were Clls Caswell(in the chair), Derges, Evans, Fisher, Groom, Jermy, Jervis, Palin, Warnes, R Went, Wolfenden and Woods Also present was PC Skuse, the Press and Mr C Reeve.

1. Apologies
Apologies were received from Clls Curtis, Revell, S Went and M Rose(SCC).

2. Minutes of the last meeting
The minutes of the meeting held on 20 February 2006 were approved and duly signed.

3. Matters arising
There were no matters arising.

4. Correspondence
The following correspondence was received:-

Waveney District Council(WDC) giving notice of appeal by James Hartcup against decision to grant planning consent relating to 1-3 Cross Street.
WDC explaining Stephen Archer's Corporate Director Locality Role for Bungay.
Suffolk County Council(SCC) re safety improvements on B1062 Mettingham and Bungay.
WDC re street numbering for development adjacent to Watch House.
WDC re naming of The Staithe Business Suite, Staithe Rd. WDC re public consultation on proposals to change WDC's electoral cycle.
Bungay Joint Tourism Committee re funding to reprint the Bigod Way guide. Council will consider when funding shortfall known.
South Norfolk Council re submission of statement of community involvement to Secretary of State.
Broads Authority re Local Development Scheme. Future of Great Yarmouth and Lowestoft questionnaire. To be considered by Finance & General Purposes Committee(FGPC).
WDC re refreshed strategic direction information. To be considered by FGPC.
WDC re proposed adoption of Council byelaws. To be considered by FGPC.
Request for grant from Bungay in Bloom Committee. To be considered by FGPC.

5. Planning
The Planning Committee met on 6 March 2006. Present were Cll Caswell, Evans, Derges, Palin, Warnes and Wolfenden. Apologies were received from Clls Curtis, Fisher and Revell.

The following plans were considered:-
W18731/1, Mr T Fuller, conversion of outbuildings to create 4 holiday let units with careers accommodation and swimming pool, Oakland Farm, Flixton Rd. Approval recommended subject to wide splay to allow good visibility and suitable highway warning signs.
Wl 1139/12, Saliscrown Ltd, listed building consent, internal and external works, 42 St Marys St and 1A Priory Lane. Approval recommended.
Wl 1608/11/12, James Hartcup, listed building consent, erect new gate, 3 Cross St. Approval recommended.
W8471/20, Clays Ltd, alteration to car and lorry access and creation of additional warehouse space.
W12996/2BA, Clays Ltd, change of use from picnic area to temporary car park, land at end of Outney Rd. Approval recommended.

The following decisions were received from WDC:-
W17082/4BA, Mr & Mrs D M Shepherd, internal alteration, 48 Bridge St. Approved.
W195 82, Marie Goram, construction of dwelling, garage to east of Old Pottery, Scales St. Approved.
W14818/4, Sir Laurie and Lady Magnus, internal alterations, Uplands Hall, Flixton Rd. Approved.
Wl 8769/1, Mr T Garrod, side extension, Willow Fen, Castle Lane. Approved.
W5269/10, Mr & Mrs J Flatt, construction of a rear conservatory, 44 Upper Olland St. Approved.
W15028/10, J W Munnings Ltd, construction of a house with garage, plot 5, land adjacent to Watch House. Approved.
Wl 1852/10/11, Mr & Mrs A Bell, replacement of roof covering and installation of first floor windows, 5 Chaucer St. Approved.
W19620, Mrs D Wilkson, construction of single-storey extensions, conservatory, replacement roof to garage and alterations, 2 Fairfield Rd. Approved.
W1300/16, Adams & Co, provision of additional fire exit door, The Fleece PH, St Marys St. Refused.
W8379/3, Wright Homes, construction of 4 houses, land adjacent to 18 Dukes Rd. Refused.
W19246/1, Edgar Watts Ltd, approval of reserved matters,
W19246, proposed garden centre land off Flixton Rd. Refused.

6. To receive a report from the Finance & General Purposes Committee and deal with matters arising
This Committee met on 6th March 2006. Present were Clls Caswell, Evans, Groom, Palin and Woods. Apologies were received from Clls Jermy and R Went.
It was recommended and agreed that the Council support the Suffolk Preservation Society campaign 'Whose Master's Voice?'
Information about the WDC Local Development Framework Core Strategy and Statement of Community Involvement was received.
It was reported that it was considered that Callery Pear was the best variety of tree to replant in Earsham St.
It was agreed that the new shelter to be installed as part of the in St Marys St Enhancement Scheme would have to be enclosed rather than open fronted. A finger post was to be placed at this location.
It was agreed that £3000 be provided from the Riverside project towards the cost of this scheme. As part of the project a bin store was to be installed adjacent to the cycle racks which were to be renovated.
It was noted that the boundary fence at the Boyscott Lane car park had been damaged.

The following payments were approved and cheques duly signed:-Waveney District Council, grant support for Rural Community Project, £2500; Graham Johnson Builders, Riverside project, £10845.27; Howard Birch Associates, professional fees, Riverside project, £1706.25; A Taylor & Son Ltd, Riverside project, £4404.82; LubbockFine, 2005 audit fee, £1057.50; Scottish Power, electricity, Riverside, £14.32; Mr ANewberry, litter pick and Riverside, £70.20 and £56.16.

7. Report on local policing matters
PC Skuse of the Suffolk Constabulary reported 25 crimes since the last report. Of these 6 had been detected already.
Year to date the detection rate for the sector is 46.4%, a reduction of 2%. For violent crimes the detection rate was 84%.
He noted that the recent temporary closure of Flixton Rd had caused congestion in the main street of the town.
He reported that Norfolk County Council had not yet put out signs relating to the one way HGV ban.
Clls Caswell and Palin reported use of mopeds on Kings Rd playground and on land to the rear of Fairfield Rd.
Cll Fisher reported that lorries were attempting to drive up Bridge St. PC Skuse said that he understood that this was the result of incorrect information on satellite navigation systems.
In response to a question by Cll Palin about punishment for those caught spraying graffetti PC Skuse explained how the juvenile justice system worked.

8. Operation of the Riverside Centre
The Clerk reported on operation of the Centre over the last 12 months. Income for year commencing 1 April 2005 was £4422 and expenses totalled £3463 although additional costs had been incurred in respect of electricity and water charges but not yet determined. It was intended that the Canoe Club meet the costs relating to the space they occupy.

9. Report from the Rural Community Project Officer
Mr C Reeve reported on work in the four town including Bungay who were providing funding. A web site for the project was to be set up.
Public transport links were important for the area.
Meetings had taken place with the Bungay Chamber of Trade to consider tourist signing and proposals for an additional market.
Funding was being made available to give Bungay a health check. It was proposed that young offenders carry out community work in the town from April.
Youth projects including an under 13 youth club were being considered. A manager/coordinator had been appointed for the 4 town bus project.
The projects receiving support from the Bungay Community Fund were outlined.
The Town Council were invited to suggest further projects for the Rural Community Project to develop.
Cll Caswell reported on training sponsored by the Prince's Trust including for a help in the community project.
Participation was free although trainees had to fund their own transport costs.

10. Civic Evening Arrangements
It was agreed that tickets would cost £10 each. Cll Caswell asked councillors to act as hosts for civic and other guests. The Clerk reported on arrangements for the 3 awards. It was agreed that application forms for the Trevor Collyer Cup be supplied to the Middle & High Schools.

11. Council Representatives
Cll Evans reported on attendance at a meeting of Suffolk Association of Local Councils(SALC) where quality council matters had been discussed. Philip Hayes of SALC had offered to speak to the council about these matters.
Cll Jervis reported that a meeting of the Tourism Committee would take place at the Castle Visitors Centre at 7.30pm on 29 March.
Cll Wolfenden reported that the Youth Association were holding a fund raising event on 8 April. He had attended 2 meetings of the informal Police Group.
Cll R Went reported that a number of matters had arisen in relation to BACTs occupation of the Riverside Centre at the BACT AGM. It was agreed that a meeting be held with representatives of BACT to consider these.
Cll Caswell reported that he had attended a Prince's Trust evening of inspiration. He had been impressed by the organisation and the people who had received help from the Trust.

12. County Councillor's Report
Cll Rose's apologies were noted.

13. District Councillors Reports
Cll Woods reported on a successful Area Forum meeting. He was surprised to receive an e mail recently from WDC about the future of the Forums as he considered the meetings worthwhile.
Clls Caswell, Evans, Jermy, Palin and Warnes agreed.
Cll Groom reported on a SCC exhibition at Bungay Library showing 3 highway options for the end of Wingfield Street. He had attended a core strategy workshop. He had brought up the question of a business park for Bungay.
Cll Jermy thanked the 2 district councillors for supporting the Great Yarmouth/ Waveney PCT option.

14. Cheques for payment
The following payments were approved and cheques duly signed:-

Mr A Newberry, litter picking and Riverside, £149.84; Inland Revenue, PAYE and NIC, £616.09; P Morrow, salary arrears and expense, £2185.33; EAC Document Solutions Ltd, photo-copy service charge, £51.47; Mr B Lines, repair work Dinky's Garden, £25.00; BACT, laminating, £4.50; WDC, playground, safety check fee, £64.63.

15. Other business of an important nature
Cll Fisher reported that a festival meeting would be held on 21 March.
Cll R Went reported that a Bungay in Bloom meeting would be held on 7 April.
Cll Warnes reported on posters put up in the town promoting a Southwold event. The organisers claimed that SCC had given consent to this. She is following up on this.
Cll Groom asked if the remaining dog bin could be put up in Mountbatten Rd. This was agreed.
Cll Jermy spoke of the inadequate retention of water in the Waveney Valley at a time of apparent shortage.
Cll Jervis reported that the marathon route included Bridge Street, Trinity St, Staithe Rd and Beccles Rd.
Cll Caswell said that the Japanese had asked if they could visit the town in March 2007. Their funding had been reduced and they had to travel at a low cost time. It was agreed that the Town Council would consider giving funding support to the host families.

The meeting closed at 10.00pm .

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